Our 10 favorite AI tools for event planning

1. ChatGPT

• What it is: A conversational AI model from OpenAI.
• What you can use it for: Drafting event copy, brainstorming agenda ideas, writing attendee communications, or creating engaging social posts.
• What it replaces: Manual content writing and brainstorming sessions.

2. Otter.ai

• What it is: A voice transcription tool that captures meetings in real-time.
• What you can use it for: Recording planning meetings, stakeholder interviews, or sessions during the event.
• What it replaces: Manual note-taking and meeting recaps.

3. Reclaim.ai

• What it is: A smart calendar assistant that protects time for key tasks.
• What you can use it for: Blocking focused planning time, auto-scheduling tasks, or creating shared team availability.
• What it replaces: Time spent coordinating calendars or losing productivity due to interruptions.

4. ClickUp with AI

• What it is: A project management platform with integrated AI features.
• What you can use it for: Drafting task updates, summarizing timelines, and automating project documentation.
• What it replaces: Manual progress tracking and status reporting.

5. AudioPen

• What it is: A voice-to-text summarizer that converts spoken thoughts into clear notes.
• What you can use it for: Capturing ideas on the go and turning them into polished action items.
• What it replaces: Sticky notes, lost voice memos, or scattered thoughts.

6. Claude

• What it is: An AI assistant by Anthropic with a strong focus on nuance and context.
• What you can use it for: Writing sponsorship emails, creating attendee personas, or summarizing long reports.
• What it replaces: Tedious writing and reading time when managing big-picture planning.

7. Tome

• What it is: An AI-powered presentation builder.
• What you can use it for: Designing quick event briefs, sponsor pitch decks, or wrap-up reports.
• What it replaces: Hours spent building decks manually in PowerPoint or Google Slides.

8. Beautiful.ai

• What it is: A smart presentation design platform.
• What you can use it for: Creating branded event recaps or clean stakeholder updates with minimal design effort.
• What it replaces: Slide design bottlenecks and expensive freelance design work.

9. Notion AI

• What it is: A workspace tool with AI for notes, docs, and task management.
• What you can use it for: Organizing event planning docs, generating recaps, or refining speaker bios.
• What it replaces: Disorganized documentation and time-consuming edits.

10. MonkeyLearn

• What it is: A no-code AI text analysis tool.
• What you can use it for: Analyzing survey responses, segmenting attendee feedback, or identifying sentiment from social comments.
• What it replaces: Manual data review and qualitative analysis of large volumes of feedback.

These tools are especially powerful when combined with RSVPify’s event management features like custom event registration, check-in tools, and attendee data tracking. With the right tech stack, you’ll spend less time on repetitive tasks—and more time making your event memorable and mission-driven.