Group registration

Delegate registration and group management duties with ease

Group registration via RSVPify's Table Captains tool gives each group a captain with a self-service portal to invite guests and collect their details. Planners see every table and group fill in real time.

Request a demo See how it works

Guests laughing around a round banquet table at a fundraising gala

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When a table or group package sells, the real work starts.

The problem

Names arrive in pieces, details go missing, and "Sponsor Guest 1" is still on your list the week of your event.

The fix

Group registration with Table Captains moves that work to one person per group. Each captain invites their own guests, guests RSVP for themselves, and you see who is in the room.

How it works

From a sold table or group to a full guest list

Step 1

Invite a captain for each group

Most groups start when a table or group package is purchased. Invite that group's captain, or add one yourself. They accept from an emailed link, with no password to set up.

Step 2

Captains fill the table

Captains invite their guests, see who has responded, and release any seat they can't fill back to you.

Step 3

Guests RSVP for themselves

Each guest gets a personal link and submits their own details. Real names replace "Sponsor Guest 1" on your guest list.

See every group and table in one place

See which groups are full, which captains haven't started, and which need you.

Real-time visibility

Track who is in the room, open seats, and late changes as they happen.

Seats come back to you

Captains release any seat they can't fill, and it returns to your inventory.

You stay in control

Change anything a captain does, up to your cutoff date. After that, only you can make changes.

One setup for every kind of group

Designed for galas, perfect for more. Group registration works for any event where a group registers together.

Gala and donor tables

Table hosts confirm their guests and submit dietary and seating preferences.

Golf foursomes

Foursome leads share registration links to collect each player's details, like handicaps, shirt sizes, and waivers.

Sponsor and exhibitor blocks

Sponsor contacts and exhibitor leads supply guest names and badge details.

Team or volunteer groups

Team and volunteer leads register the full group, then invite members to add their own details before the deadline.

Season ticket and suite groups

Group leads manage their own roster, swap attendees, and release unused seats.

Questions planners ask

Which plan includes group registration?

Group registration, also known as Table Captains, is part of RSVPify for Enterprise. Request a demo and we'll show you how it fits your events.

Does every guest need their own email address?

Yes. Each guest gets a personal link, so each one needs a unique email address.

Can guests join a group from a public link?

No. Captains invite their own guests, so there is no open link to a table or group.

What can I change after captains start inviting?

Anything a captain does, up to your cutoff date. After the cutoff date, only you can make changes.

What happens to seats a captain can't fill?

Captains release those seats back to you.

Fill every group with real names.

Request a demo to see group registration in action.

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