09 Apr
How do I get guests to RSVP online? – Event Planning 101
A quick search of the term RSVP on TikTok will reveal dozens of videos of anxious bride-to-bes, event planners, and everyday people lamenting the stress of waiting for guests to RSVP to an event. Here are a few favorites:
@kittygirlbellz Replying to @kta.wav #greenscreen i have no shame in asking people about wedding RSVPs but i thought this was a simple, casual and low pressure way to check in on whether guests were planning to RSVP! Also apparently the Knot will send texts to your guests that havent responded yet but i didnt know that when i sent these! #weddingtiktok #weddingplanning #weddingrsvp #weddinginvitation #bridetok #2023bride #june2023wedding ♬ original sound – Isabella 🩶 Postcard Row NDLPT
@lexitobin My hot take on wedding RSVPs 💌 #wedding #weddingrsvp #weddinghottake #weddingopinion #weddinginvites #weddinginvitations #weddingettiquette #bridaltips ♬ Routine Vlog Day – Drew
@itsdani.ela Not sure if theyll make it #weddingtok #bridetok #rsvp #weddinginvitations #weddingplanning #weddingtiktok #2023bride #2024bride #2025bride ♬ original sound – Daniela
Ironically, it was this very stress point that led RSVPify founder Ari Driessen to create RSVPify in the first place for his own wedding way back in 2012. But while event software has involved significantly in the years since, thousands of event hosts still struggle with the same basic question – how can I get my guests to RSVP online to my event as soon as possible?
While we can’t solve some issues (like tech-challenged guests), we have learned some time-tested tips over the past 12 years to help you avoid joining the stressed-out masses. Let’s start with the benefits of going digital with your RSVPs:
Simplify your Guest List Management
Utilizing an online RSVP platform enables you to collect guest responses in real-time, providing an up-to-date overview of attendance. This immediate access to data facilitates timely decisions regarding seating arrangements, catering, and other logistical aspects. One of the primary benefits of an RSVP app is the ability to gather information promptly, allowing for earlier coordination with vendors and venue selection.
Cost and Time Efficiency
Online RSVPs eliminate the need for printed invitations and postage, resulting in significant cost savings. Additionally, they reduce the time spent managing responses manually. This discussion on WeddingWire breaks down how opting for online RSVPs saves money on stationery and postage, and mitigates the risk of responses getting lost in the mail.
Enhanced Communication and Organization
Digital RSVP systems allow for seamless communication with guests, enabling you to send reminders, updates, and collect additional information such as meal preferences or dietary restrictions. This centralized approach ensures that all pertinent details are easily accessible and organized. Online RSVPs can be customized to gather various types of information, from meal choices to song requests, enhancing the overall guest experience.
How to encourage guests to RSVP online
Effectively prompting guests to respond via online platforms involves clear communication and thoughtful strategies.
Utilize an RSVP Website
Implementing a dedicated RSVP website like RSVPify streamlines the response process for guests and centralizes event details. Clearly include the RSVP website link in your invitations, along with a concise deadline for responses. For example: “Please RSVP by [Date] at [RSVP Website URL].” This approach not only simplifies guest responses but also aids in efficient event planning.
Incentivize Early Responses
Encouraging prompt RSVPs can be achieved by offering incentives for early responses. For business events, consider implementing early bird discounts or promotions for those who RSVP by a specified date. This strategy not only boosts response rates but also assists in accurate headcount estimation, crucial for budgeting and resource allocation. As noted by Eventective, sending timely reminders and offering incentives can effectively prompt guests to respond sooner.
Maintain RSVP etiquette
Adhering to proper etiquette ensures guests feel respected and valued throughout the RSVP process.
• Set a Clear Deadline: Clearly communicate the RSVP deadline in your invitations to manage expectations and facilitate timely responses.
• Send Polite Reminders: For guests who haven’t responded by the deadline, consider sending a courteous follow-up message. A simple reminder such as, “Hi [Name], we hope you can join us for [Event] on [Date]. Please let us know by [RSVP Deadline] at [RSVP Website URL].” is both polite and effective. As suggested by Perfect Promises UK, including the RSVP deadline directly on your invitation and providing clear instructions can prompt timely responses.
• Express Gratitude: Always thank guests for their responses, regardless of their attendance status, to foster goodwill and appreciation.
