Vacation bible schools are a foundational part of building your church’s community. From giving church youths a nurturing and positive spiritual experience to helping to knit your community closer together, vacation bible schools have been an annual tradition for most churches for a reason. But the success of your vacation bible school isn’t just about the attendees and events. Careful, thoughtful VBS registration planning can help you fill your slots early and easily, making programming for the actual event that much easier for your planning committee.
So how can you ensure an effective VBS registration for your church? What key factors should you be sure to include in your planning and registration process? This guide highlights some of the most essential elements of VBS registration planning, as well as some tips to ensure your registration process runs smoothly.
Like any planning process, developing a list of essential questions to anticipate potential problems is a good idea. The more you can anticipate the questions of your VBS attendees, their families, volunteers, and vendors, the more you can ensure the final event meets your expectations. Here are some of the key questions to consider with your fellow planners as you design your registration:
These questions can significantly shift your planning, so walking through them as a group while designing your registration process is essential. The content of the event is important, but ensuring it runs smoothly and allows attendees to have an outstanding experience is just as important to the success of your VBS registration.
To further aid in planning, smart VBS registration planners will gather as much information during registration as possible. For every child or teenage attendee, you will want your event invitation to capture at least the following info:
Certainly, this is just a sampling of necessary questions, and you should discuss with your planning committee if there is any additional information that either you or your host site may need to accommodate your guests. Because of the amount of info you need to collect, this is one reason why many VBS registration processes are turning to online event management apps, which allow you to customize your registration process to require attendees to submit all of this information. That way, you know exactly what to expect from your attendees.
Just like attendees, knowing everything you can about your volunteers can also ensure a successful VBS event. Often, many churches handle the volunteer registration process separately. However, using a single registration system for both can make it even easier for you to sort and access your volunteers, while referencing your attendee list as needed.
So what should you find out about your volunteers?
While volunteers will have their own specific requirements, collecting much of this information in the same place as your attendees can help you create a master list of medical and dietary concerns, contact information, and other key info to pass along to the VBS event supervisor. This will make handling any unexpected issue much easier.
More and more churches are turning to RSVPify to upgrade their VBS registration process. RSVPify’s customizable event templates can collect all of the information above, handle events of any size, and make it easier than ever to collect and share vital information with everyone involved in planning your VBS event this summer. Why is it a great option for you to use?