What Is An Event Check-In App?

There are a broad variety of event management and event registration apps. However, guest and attendee check-in features are newer entries to these platforms. An event check-in app allows event planners and hosts to digitally (or manually) mark attendees present, either at the event itself or through mobile. While these apps run from basic attendance features to more dynamic products, there is a number available on the web today. To help you choose the best one, we’ve identified some of the most important features to look for when choosing your event check-in system.

#1: How does the event check-in app collect attendance/info?

We begin with this feature because it’s the central point in choosing an event check-in app. When you decide to make the switch from pen and paper to an event check-in system, you want a more efficient method of tracking attendance to your event. However, there are a few methods for event check-in:

• Event form submissions (having attendees complete a simple form with all data collected centrally)
• Custom QR codes for your event, allowing hosts to simply scan attendee mobile phones when they arrive
• Apps that allow for manual guest info entry along with digital
• Best of both worlds – an app that allows for any of the above

Make sure you review the event check in platform you are considering to see which of the above options you are gaining when making your pick.

#2: What data can you collect, and how is it stored?

While some basic check-in options only collect an attendee’s name or email address, other event check-in platforms allow for additional customization and information collection. Your needs as the host will determine the scope that is right for you. Just trying to track total attendance? Then a basic option is probably enough for you. However, if you need to collect payment information or communicate with attendees during the event itself (requiring social media info, phone numbers, etc), a more comprehensive app will be in line with your needs.

Another area of importance is data storage and privacy. This is true especially with recent GDPR-related concerns around information collection and data sharing. Knowing how your event check-in app collects and protects attendee data is even more important than before.

#3: Does the app integrate with other event management features?

Some services offer solely check-in. But, the best event check-in app allows for more than just taking attendance. If you want more than the basics, see if your app also:

• Allows you to create seating charts for your event space
• Makes it easy to mass communicate with attendees if needed
• Offers ticket sales and donation collection for admission or fundraising purposes
• Integrate with RSVP services or offer online invitation functions as well

Choosing an app with a dynamic feature suite offers you more tools for planning. It’s a hassle to coordinate with multiple event management apps. So, a comprehensive solution with all of the above features might be the best way to make your event planning less stressful and more efficient.