Top Event Registration Platforms That Prioritize Data Privacy & Compliance Requirements

Event planners serving industries with stringent regulatory environments (such as healthcare, finance, or government) face heightened data protection demands. As event planners collect sensitive attendee details, processing payments, or share or collect event-related media, their chosen event registration platform must comply with evolving laws like GDPR, CCPA, HIPAA, and the EU–US Data Privacy Framework.

For event planners helping clients in industries like this, it's equally important to safeguard against breaches and identity theft, avoid regulatory fines, and uphold trust and credibility with clients and attendees - especially as hybrid and virtual events generate ever more personal data.

With these various risks in mind, identifying event registration tools with stringent data protection protocols and requirements is essential:

• Tools like these safeguard attendee personal information against breaches and identity theft.

• They ensure compliance with regulations like GDPR, HIPAA, CCPA, and the EU–US Data Privacy Framework, preventing costly fines.

• Most importantly for event planners, using trusted tools helps to maintain trust and credibility with clients, partners, and attendees.

How to Evaluate Event Registration Platforms for Privacy and Compliance Requirements

When evaluating software for data privacy and compliance, prioritize platforms that offer:

• Clear data processing and retention policies (deletion options, retention timelines).

• Compliance with global regulations (GDPR, HIPAA, SOC 2, ISO 27001, PCI).

• Robust security certifications (e.g., SOC 2 Type II, ISO 27001).

• TLS encryption in transit, and encryption at rest.

• Availability of a Data Processing Addendum (DPA) for EU/UK customers.

Top Security-Forward Event Registration Platforms

RSVPify

Privacy & Compliance Protections:

• Offers a fully compliant Data Protection Addendum (DPA) for GDPR and UK customers. 

• Operates under the EU–U.S. Data Privacy Framework. 

• Retains user and guest data for at least 2 years, with data deletion options and encrypted backups. 

• Handles Protected Health Information (PHI) via HIPAA-compliant AWS infrastructure and offers BAA for enterprise plans. 

Event Management Features:

• Branded registration pages, RSVP tracking, automated communication, seating charts, and check-in tools.

Pricing:

• Free tier available; business and enterprise pricing available upon request.

Eventify

Privacy & Compliance Protections:

• Holds SOC 2 Type II and ISO 27001 certifications. 

• Fully GDPR compliant, with EU data hosting. 

Event Management Features:

• Supports event app creation, attendee engagement, matchmaking, chat, polls/Q&A, and branded apps. 

Pricing:

• Plans start at $399 (Business) and $999 (Enterprise Pro). 

ClearEvent

Privacy & Compliance Protections:

• Utilizes 2048-bit SHA‑2 encryption, PCI-compliant payment processing, and secure password storage via HMAC SHA‑256. 

• Hosted on Azure with physical data center security and regular backups. 

Event Management Features:

• Encrypted check-in, attendee data management, and redundancy for event continuity.

Pricing:

• Custom enterprise pricing available.

Idloom

Privacy & Compliance Protections:

• Transparent pricing suggests minimal privacy barriers, but no explicit certifications listed on public site.

Event Management Features:

• Multi-page sites, QR check-in, email workflows, session management, badge design, group registration, and API integrations.

Pricing:

• Freemium plan (up to 50 attendees), plus:

  • Unleashed: $295/year

  • Light: $195/month

  • Plus: $495/month

  • Premium: $595/month

  • Corporate: $1,295/month (unlimited paid events)